Every certificate read, checked, and chased — without you in the middle.

A slice of the real dashboard. Open the full live demo →

1. Get your subs in — however they exist today

Type them in one at a time, or import the spreadsheet you're already keeping. Company lookup fills the address and phone from public records so you're not retyping what's already public. There's no data-migration project and no onboarding call.

• CSV import with a header row — we map the columns and tell you what was skipped and why
• Company lookup for address, phone, and website
• Tag subs by project so a job's compliance is one filter away

2. Set what you actually require

Your minimums for general liability, auto, and umbrella, plus whether you require workers comp, additional insured status, and waiver of subrogation. Set once at the account level; override per sub when one contract differs.

3. Send one round of requests

Each sub gets an email listing exactly what their certificate must show, with a secure upload link. No account for them to create, nothing for you to forward, and the link works just as well when they hand it to their insurance agent.

• Requirements pre-filled from your account, editable per send
• Sub uploads and immediately sees whether it satisfies what you asked for
• Every request is logged on the sub's card — the ask is on the record

4. Certificates read themselves

PDF or phone photo, either works. Carrier, policy number, each-occurrence and aggregate limits, effective and expiration dates, additional insured and waiver of subrogation — pulled off the ACORD form and checked against your minimums.

And it reads deeper than the checkboxes. The ADDL INSD box being marked doesn't prove additional insured status — the endorsement behind it does. SubTrack reads the endorsement forms (CG 20 10, CG 20 37, and the like), tells you whether coverage is blanket or scheduled and whether it's primary and non-contributory, and flags a checked box that has no endorsement language to back it up. That gap is exactly where a certificate looks compliant and isn't.

5. Licenses too — not just insurance

Track contractor licenses alongside COIs, with one click through to the official state board for all 55 US licensing jurisdictions. Every verification is logged with who checked and when, so "we verified it" is a record instead of a memory.

The same directory is free for anyone to use, account or not.

6. It runs itself from there

Renewals get chased automatically before they lapse. The dashboard shows compliant, expiring within 30 days, and action needed — filter to any of them in one tap. Your whole team can be in there: invite as many people as you need at no extra cost, each as view-only or view-and-edit.

• Automatic renewal reminders to the sub and their agent
• Export the whole account to CSV any time — your data stays yours
• Read-only API with self-service tokens if you'd rather pull it elsewhere